Project Officer Assistant

The Project Officer Assistant, is accountable for providing administrative services to the Project Department through communication between team members, updating and maintaining client files, planning, coordinating all contractual agreements and ensuring financial obligations are fulfilled in order for Miziwe Biik to achieve its mission of providing training and employment services to the Aboriginal peoples in the Greater Toronto Area so that they attain a better quality of life.

RESPONSIBILITIES

• Participate in quarterly meetings to review targets and optionally take minutes
  Maintain client and project training files, ensuring that all reports and appropriate documentation are present and as directed by the Project Officers
• Enter projects accurately and timely and ensure statistical data well maintained in the Accountability Resource Management System (ARMS) database
• Enter client registration information forms into database
• Follow up with participants upon completion of training and update information
• Do past intervention checks
• Back-up electronic files using proper procedures
• Assign file numbers, create and maintain hardcopy files, including photocopying cheques and file documents
• Conduct contract signing with clients
• Update and follow up on requests for client support, updating project and counsellor files
• Assist in the preparation and submission of requests for training funds to Local Delivery Mechanisms on behalf of Miziwe Biik clients
• Provide secretarial and administrative support to department and other staff
• Assist with financial reports as required
• Assist in the organization and preparation of Miziwe Biik program manual updates and revise information as necessary
• Maintain confidentiality of projects and participants and of internal organization business

QUALIFICATIONS

• Certificate in office administration
• Minimum six months to one year of work experience providing administrative support to professional staff
• Demonstrated numeracy competence
• Proficiency in Microsoft Office required: Word, Excel and Outlook
• First Nations, Métis or Inuit background
• Experience with database management software
• Knowledge of and experience working with the Toronto Aboriginal community
• Knowledge of employment and training programs

ATTRIBUTES

• Client-service orientation
• Technical aptitude to learn database management software
• Proven ability to maintain confidentiality
• Detail oriented
• Flexibility
• Problem solving skills
• Excellent communication skills, both written and verbal
• Excellent multi-tasking, project management, organizational and time management skills
• Excellent judgment
• Ability to work independently and contribute to a team
• Reliability and punctuality
• Initiative

First Nation, Métis and Inuit applicants are encouraged to apply and asked to please self-identify on their cover letter. Please submit your cover letter and resume via email to Human Resources at hrjobs@miziwebiik.com

** Open until filled **

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls please.

If you are invited for an interview and require access accommodation, please let us know in advance so that we can make adequate arrangements.