Festival Assistant Trainee

Contract @Indigenous Fashion Arts in Arts & Entertainment , in Paid Training
  • Post Date : April 2, 2024
Print Job Details Email Job

Job Detail

  • Job ID 33983

Job Description

JOB TYPE 

Fixed-Term Contract 

REPORTS TO 

Program Manager 

PURPOSE

The Festival Assistant reports to the Program Manager. The Festival Assistant coordinates and manages artist communications; updates and maintains IFA database and calendars; assists with organizing and facilitating Festival events and Programs; supports the coordination of contracts, marketing materials and travel arrangements for IFA staff and Designers/Artists. 

KEY RESPONSIBILITIES 

ADMINISTRATION 

  • Effectively manage the calendar of the Program Manager by bringing to their attention any matters that require immediate action, ensuring their schedules are current, conflict free, and that agendas are planned as proactively and efficiently as possible; 
  • Coordinate, schedule and organize meetings at the direction of the Program Manager; set up virtual conferencing; 
  • Prepare agendas and other material as required, coordinating logistics, ensuring all support material are distributed in advance and taking minutes;;  
  • Coordinate both domestic and international travel as required: including complex flight arrangements, accommodation and other travel related requests. Develop itineraries that are well thought out, and ensure travel is booked in advance and clearly communicated to the traveler for the Festival and IFA Trade Program; 
  • Assist with presentations and reports as needed for meetings and presentations;  
  • Provide a post-festival debrief and assist in organizing post-event debriefs and surveys as required; and, 
  • Maintains contacts database. 

 PROGRAMMING & LOGISTICS 

  • Respond to inquiries from artists; 
  • Maintain and update internal database using AirTable, including schedules, work plans, and project and planning information; 
  • Maintain and deliver runway and marketplace communications materials; 
  • Support Festival Coordinators with set-up, presentation and teardown for programs including Workshops and Panel Discussions; 
  • Provide assistance for events including invitations, guest support, and other duties that ensure that our guests a great IFA experience;  
  • Contribute to the planning and execution of industry events and special events, such as tours and receptions during the Festival; 
  • Provide a post-festival debrief and assist in organizing post-event debriefs and surveys as required; 
  • Assist with Guest Services, including public attendees, artists and VIP guests during the Festival; 
  • Assist with Volunteer Services for the Festival, including managing volunteers; and, 
  • Special projects as assigned by the Program Manager, and other duties and accountabilities, as required. 

 EDUCATION AND EXPERIENCE REQUIREMENTS  

  • Post-secondary education in a related field or a combination of comparable skills and experience. 
  • Experience in a cultural and/or not-for-profit sector; 
  • Minimum 2-3 years in a similar role supporting senior leaders; 
  • Experience working with Indigenous communities or an in-depth knowledge of Indigenous governance, administration and policy issues through lived or learned experience;  
  • The candidate is required to have a functioning computer with internet connection;  
  • The candidate is able to work remotely; and, 

 KNOWLEDGE AND SKILLS REQUIREMENTS 

  • Demonstrated commitment to and understanding of the mission and values of Indigenous Fashion Arts; 
  • Experience with AirTable, Google Drive and/or Eventbrite, or comparable programs, an asset; 
  • Demonstrated ability to handle multiple priorities and be self-motivated in a high pressure and demanding work environment; 
  • High level of business administration skills, especially in Google Workspace; 
  • Previous experience working with databases; 
  • Research, project management and problem solving skills; 
  • Analytical, critical and strategic thinking skills; 
  • Proven ability to exercise diplomacy and good judgment; 
  • Strong interpersonal and relationship management skills with the ability to communicate effectively, both orally and in writing, with diverse cultural groups and artists; 
  • Ability to work independently; 
  • Ability to maintain confidentiality; 
  • Exemplary attention to detail with excellent planning, organizational and time management skills; 
  • Ability to show commitment to personal growth, development, and leadership opportunities; 
  • Ability to take initiative to participate in a culture of learning, mentoring, and sharing; 
  • Ability to contribute to building and being a part of a positive culture; 
  • Ability to work flexible hours including evenings and weekends as required. 

HOW TO APPLY  

Your application must include: 

  • A cover letter outlining the qualifications and experience you would bring to the position including your experience working with Indigenous communities or an in-depth knowledge of Indigenous governance, administration and working with community events through lived or learned experience 
  • A Resume 

Potential candidates must be First Nations, Inuit or Metis and reside within the GTA. Candidates must be registered or eligible to register with Miziwe Biik Aboriginal Employment and Training 

Please send your resume and cover letter to info@indigenousfashionarts.ca by April 19 2024.  

Applicants with disabilities who are qualified and selected for an interview will be accommodated upon request. 

Indigenous Fashion Arts wishes to thank all those that apply, however, only those applicants selected for an interview will be contacted. Indigenous Fashion Arts is an equal-opportunity employer.  

Miziwe Biik and Service Canada logos

 

Required skills

Other jobs you may like