Archivist

Company Name: Good Shepherd Refuge Social Ministries

Job Type: Full-time

Salary: 31.87/Hour

Position: 1

Experience Required: 2 years to less than 3 years

Education Required: Post-Graduate

Duties and Responsibilities

• To carry out all duties and responsibilities in accordance with the Mission, Vision, and Values of the Hospitaller Order of Saint John of God, Province of the Good Shepherd in North America.

• To provide service in a dignified, respectful, and hospitable manner that reflects our Mission, Vision, and Values and which integrates non-discrimination/anti-oppression/anti-racism frameworks.

• To observe all health and safety rules and regulations and to work in a manner that minimizes risk to yourself, co-workers, and others as well as to the property of the Province of the Good Shepherd in North America. To perform your job responsibilities in accordance with the Occupational Health and Safety Policies and applicable Occupational Health and Safety legislation. 

• To comply with the established rules of operation, procedures, policies, and code of conduct.

• To comply with work scheduling and attendance requirements according to policy and practices.

• To perform administrative tasks such as setting goals, writing reports, communications related to archival materials and history of the Brothers, participating in budget preparation, and preparing applicable policies and procedures consistent with best practices for archive management and preservation, etc.
• To assume responsibility for the collection, preservation, care and management of records and documents that are intended to preserve the past for the benefit of the future.
• To assume responsibility for cataloguing and managing valuable collections that have deep historical value.
• To assume responsibility for selecting, retrieving, and managing various materials for the sake of preservation.
• To respond to enquiries from persons requesting information, as directed and within the established procedures.
• To respond to and liaise with archivists from other Provinces of the Hospitaller Order of Saint John of God, Diocese of the Catholic Church, and other institutions to assist with historical information gathering and preservation. Build and maintain strong professional relationships with the archival and library science community including participating in collaborative efforts and providing professional advice, when appropriate.
• To preserve and catalogue objects/artifacts, documents and records to professional museum standards and archival records according to the Rules of Archival Description (RAD) and to copy/transfer films/videos, photographs, and audio tapes to reliable and readily retrievable formats as may evolve from time to time.
• To research and record the historically significant, origin and value of archival materials.
• To coordinate and organize events and programs regarding collections such as workshops, lectures, and exhibitions etc.
• To establish protocols and guidelines towards accessing and using archive materials.
• To discover and locate new material and work towards their acquisition and or display.
• To recommend, implement and operate a safe and secure archive database program.
• To review restricted records and records subject to copyright and advise on privacy and copyright law including administration of requests for reproduction and publication of archival material.
• To maintain the confidentiality and ethical standards of the Province of the Good Shepherd in North America.

• Conduct and/or participate in oral history research with Brothers and key lay people involved in the history of the Province.
• Provide records management advice to the Provincial Leadership and implement records retention policies and procedures for both print and electronic records in the archive office.
• To prepare an annual report to the Provincial Leadership, including analysis of user and web site statistics.
• To initiate and administer grant projects, as appropriate.
• To provide training and direction to temporary archival staff and volunteers.
• To perform any other tasks as required that may from time to time be assigned by the Provincial Superior or designate.

Skill, Nature, and Scope

• Actively practices the Mission, Vision and Values of the Hospitaller Order of Saint John of God, Province of the Good Shepherd in North America.
• Experience/Education in Post-Graduate studies in Archive management and retention or Library and Information Science degree.
• A minimum of 1 to 3 years of experience working as an archivist managing archival collections in textual and non-textual formats; for example, letters, manuscripts, business records, photographs, audio records, video recordings and digital files.
• Familiarity with standards and practices for digitization.
• Strong documentation skills and computer knowledge. Proficiency in Microsoft Office programs (Word/Excel/Publisher/Power Point) and Archive database programs.
• Excellent verbal, interpersonal, communication and organizational skills with the ability to handle multiple tasks and set priorities, as well as to maintain teamwork which may include sharing work overload.
• Self-motivated, self-directed with attention to detail and possesses the necessary skills and confidence to work in a busy and demanding work environment.
• Ability to work independently and effectively as a member of a team with the ability to communicate with individuals from diverse backgrounds.
• A genuine interest in history is an asset.