Project Officer

GENERAL FUNCTION:

The Project Officer is accountable for coordinating the Call for Proposals process, recommending projects for consideration by the Executive Director and the Board of Directors, and for on-going financial and program monitoring of funded projects in order for Miziwe Biik to achieve its mission of providing training and employment services to the Aboriginal peoples in the Greater Toronto Area so that they in turn attain a better quality of life.

REPORTS TO: Executive Director

RESPONSIBILITIES:

• Implement Miziwe Biik’s Indigenous Skills & Employment Training Strategy (ISETS) annual work plan, i.e., priorities, timelines, expected results/outcomes and targets
• Maintain community and client-based employment and training projects
• Maintain statistical data for reporting to funders
• Maintain project files with all required reports and documentation, e.g., contribution agreements, cash flow projections, monthly financial and narrative reports, list of participants with social insurance numbers
• Evaluate on-going projects to ensure compliance with terms and conditions
• Submit claim forms to Finance Department for payment
• Prepare quarterly and annual reports for the Executive Director
• Liaise with employers as required
• Assist/advise applicants with proposal development
• Assist approved sponsors with the administration of their projects
• Prepare reporting forms and final reports for funders to meet reporting requirements according to the Aboriginal Labour Force Development Circle (ALFDC)
• Prepare and issue Call for Proposals for ISETS funding administered by Miziwe Biik
• Receive and review funding proposals, prepare executive summaries, and present submitted funding requests and recommendations for consideration to the Executive Director and Board of Directors, ensuring eligibility and feasibility
• Review grant applications submitted by organizations and individuals

QUALIFICATIONS

• Certificate or diploma in office administration
• Minimum two years of experience in office administration or finance
• Knowledge of the Indigenous community and organizations
• Demonstrated numeracy competence
• Proficiency in Microsoft Office required: Word, Excel and Outlook
• Experience with database management software
• Working knowledge of Miziwe Biik’s ISETS annual work plan, i.e., priorities, timelines, expected results/outcomes and targets, and ability to apply this knowledge in carrying out day-to-day duties
• Working knowledge of employment and training programs and institutions particularly in the GTA
• Experience working with Indigenous community
• Proposal writing experience

ATTRIBUTES:

• Client-service orientation
• Technical aptitude to learn database management software
• Problem solving skills
• Excellent communication skills, both written and verbal
• Assertiveness to act with authority, intervening when required with respect
• Excellent multi-tasking, project management, organizational and time management skills
• Problem solving skills
• Proven ability to maintain confidentiality
• Strong attention to detail
• Flexibility
• Ability to work independently and contribute to a team environment
• Reliability and punctuality

First Nation, Métis and Inuit applicants are encouraged to apply and asked to please self-identify on their cover letter.

Please submit your cover letter and resume via email to Human Resources at [email protected].

** Open until filled **

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls please

If you are invited for an interview and require access accommodation, please let us know in advance so that we can make adequate arrangements.