Office Manager

Job Requirements:

Languages – Bilingual fluency in English and Vietnamese (required)

Education:

• Secondary (high) school graduation certificate or College/University diplomas/degrees (required)
• Insurance certifications (property/automobile/commercial) (required)

Experience:

• Minimum 2 years experience as an Office Manager or in a similar administrative role.
• Knowledge about automobile, property, commercial and individual insurance (required)
• Strong communication skills, both verbal and written, with a focus on professional phone etiquette.

Responsibilities:

• Manage and streamline day-to-day office operations, manage administrative tasks, and ensure efficiency and compliance with relevant regulations.
• Set work priorities for office staff, ensure appropriate task delegation and meeting of deadlines.
• Plan and manage office services, including supplies, equipment, maintenance, security, parking, and other essential needs to ensure smooth office operations.
• Maintain effective phone etiquette while handling incoming calls and inquiries from both English speaking and Vietnamese clients.
• Conduct analyses of budgeting, contracting, and project planning.
• Support the preparation and maintenance of the office operating budget and ensure effective inventory and financial controls.
• Assist in preparing reports and presentations for management meetings.
• Supervise office staff, including records management technicians, fostering a productive work environment.

Expected start date: As Soon As Possible

Job Types and location: Full-time; In-person job at Mississuaga, Ontario

Salary: $30 per hour