Human Resources Assistant

Objective:

To provide day-to-day administrative support, HRIS maintenance and to assist in the Human Resources (HR) activities and the Director of Human Resources.

Key Deliverables:

• Ensuring that the HR activities and day-to-day administrations are facilitated efficiently and in a timely manner
• Maintaining quality and consistency of HRIS database information

Key Responsibilities:

Human Resources Support (45%):

• Collaborates with Human Resources team to assist in preparing job interview packages and assists in guiding applicants through the practical assignments;
• Participates in the selection process such as preparing and gathering all documentation as part of the approval process;
• Prepares and maintains new hire orientation packages;
• Assists in the new hire orientation process including compiling all compliance documents;
• Assists in benefit plan processes, supporting employees with their requirements with the insurance broker;
• Supports data collection for HR metrics and HR reports as requested;
• Provides Friendship Centre support as required;
• Collects Monthly timesheets
• Acts as a Brand Ambassador for OFIFC at recruitment events such as job fairs;
• Assist and support Director of HR and the team on HR special projects

Administrative and Clerical Support (45%)

• Coordinates and sets up internal/external meeting room logistics, workshops, trainings related to HR (ex. Job Evaluation Committees, HR Management training, benefits information sessions, etc.)
• Maintains and files OFIFC’s HR official records (hard copy and electronic-copy, central files, reports, correspondence, emails, etc.) in accordance with OFIFC’s Records Management system and as per procedure;
• Prepares and distributes meeting minutes or post meeting briefing notes as required;
• Updates and maintains HR contact and distribution lists;
• Researches, obtains quotes, purchases and maintains HR materials;
• Prepares and formats a variety of HR word documents, spreadsheets and presentations as required;

HRIS Maintenance (10%)

• provides analytical and technical support to the Human Resources team related to HR systems
• Input data and maintaining integrity of employee information entered in HRIS
• Assists in digitization of Personnel Records Management;

Education/Work Experience:

• Completed bachelors degree in business, human resources management, organizational psychology, or another relevant discipline, and/or equivalent professional experience.
• Minimum 1 year of administrative experience

Behaviours Competencies:

• Attention to detail
• Confidentiality
• Integrity & Dependability
• Proactive & Takes Initiative
• Adaptability & Flexibility
• Balancing Result & Social Orientation

Technical Competencies:

• Knowledge of HR concepts, principles, and practices
• Experience with Virtual Meeting Platforms (MS Teams, Zoom etc.)
• Outstanding proven organisational skills (includes time, space and task management)
• High proficiency in Microsoft Office Suite and HRIS systems

What we offer:

• Culture-based organization
• Comprehensive Health benefits after probationary period
• Virtual first – Hybrid working model

The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply.  Preference will be given to qualified Turtle Island Indigenous people or members of First Nations, Inuit and Métis including treaty, status or registered Indigenous people, as well as those non-status and non-registered who self-declare as such.

Accommodation:

The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.