Executive Assistant

Position: Executive Assistant 

Status: Contract until March 31, 2024 

Hours: 35 hours/week 

Salary: $25 per hour, Benefits included 

Date Posted: August 23, 2023 

Closing Date: September 16, 2023 

Position Description: 

The Executive Assistant will be responsible for managing the schedules and communications of the Executive Director and management team at 2-Spirited People of the 1st Nations. 

Essential Duties and Responsibilities: 

• Support Executive Director in day to day tasks when needed 
• Embody anti-racist, anti-oppressive, equity-seeking practice in all aspects of work, including with participants, community members, committee members, 2-Spirits staff, stakeholders, networks, and others. 
• The position requires respect for, and expertise working with people who face barriers to housing, and/or who experience one or many of the following: mental and physical health challenges, substance use, trauma, social isolation, immigration, unemployment /underemployment, and history with the criminal justice system. 
• Provide administrative support for the pilot and organization Director’s; including but not limited to coordination of meetings, email correspondence, and phone line support. 
• Detailed calendar management skills in Outlook while coordinating virtual meetings via Zoom and in-person as necessary.  
• Support the creation of reports, document proofing, scanning, and filling ensuring to meet deadlines. 
• Diligently responding to phone, email and in-person inquiries – both to community members and team members. 
• Preparing sensitive documents and correspondence with a high level of accuracy, security, and attention to detail. 
• Various administrative duties such as filing, record keeping, data entry, etc. as well as ad hoc request in support of teams’ projects. 
• Assist with onboarding and offboarding employees including organizing welcome packages, equipment requests, maintaining office access etc.  
• Responsible for organizing all mail and shipping. 
• Maintain cleanliness of office, interior and exterior 
• Assist finance manager  
• Other duties as required.   

Qualifications: 

• Must have extensive experience working with Indigenous populations and a broad familiarity with Indigenous cultural and community perspectives across Ontario. 
• Must have proven demonstration of understanding the range of issues facing Indigenous people in Ontario. 
• A post-secondary education in Administration or related field is an asset. 
• Experience working in harm reduction, crisis response and community/non-profit settings an asset.  
• Excellent interpersonal skills to work with a diverse community. 
• Excellent communication, organizational, and administrative skills. 
• Experience on an interdisciplinary team and with multicultural environments is an asset. 
• The successful candidate may be required to provide an acceptable Vulnerable Sector Screening. 
• Proficient with Microsoft Office and Zoom.  
• Must be fluent in English: fluency in an Indigenous language and/or French language is an asset. 
• Must be fully vaccinated as defined by Ontario Public Health.