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Coordinator, Financial Services

Website The519 The 519

ELIGIBILITY TO APPLY

Anyone eligible is invited to apply for this position.

PRIMARY FUNCTION

Reporting to the Director, Finance, this position is responsible for the internal controls, financial transaction processing, bookkeeping, and record keeping for The 519’s finance department.  The incumbent provides a comprehensive knowledge of financial processes and procedures while demonstrating a high level of customer service to all internal and external stakeholders.

KEY ACCOUNTABILITIES

Responsible for processing all accounting entries including Accounts Receivable and Accounts Payable ensuring timeliness and accuracy;

Accounts Payable

  • Processes cheque requisitions; invoices; and billing activities; ensuring detailed financial back-up documentation, signing authorities, filing, audit preparation, etc.;
  • Proactively follows-up with internal and external stakeholders to ensure adherence of the organization’s requirement and procedures;
  • Processes and reconciles semi-monthly and monthly government remittances;
  • Maintains A/P vendors physical and electronic records;

Accounts Receivable

  • Liaises with internal stakeholders to create and disseminate timely, accurate customer invoices for various enterprises;
  • Processes invoice payments;
  • Performs weekly reconciliation of revenue accounts and electronic payments received;
  • Performs monthly review of A/R including following up on outstanding payments;

Financial Reporting

  • Prepares quarterly reconciliation and filling, including GST/HST Return and Public Service Bodies’ Rebate filings;
  • Assists with preparation of monthly internal variance reporting to budget managers.

Administrative and Other

  • Provides professional customer service to internal and external stakeholders;
  • Records and reconciles various receipts, records and prepares bank deposits and bank reconciliations reports using Sage 300 ERP;
  • Coordinates with operations to update and maintain furniture and equipment inventory for both accounting and insurance purposes;
  • Performs all departmental clerical and administrative tasks including processing and distributing mail, receipting, ordering supplies, managing the distribution and processing of mail, and other related duties;
  • Administers Petty Cash, gift cards and various program funds;
  • Ensures that all clerical duties relating to receipts, disbursements and the recording and filing of all business office records including corporate records are performed in compliance with MFIPPA obligations;
  • Implements and abides by The 519’s policies procedures and complies with all applicable legislation and regulations including confidentiality, MFIPPA and purchasing and inventory control systems;
  • Participates in and supports The 519’s broad activities and other related policies and procedures;
  • Other duties as assigned.

KNOWLEDGE AND EXPERIENCE

  1. Post-secondary education in a Finance, Business and Administration or similar discipline or equivalent combination of education and experience.
  2. Proficiency using Sage ERP 300 (ACCPAC) accounting systems or other ERP systems, particularly AR, AP and GL modules.
  3. Proficient in all Microsoft Office applications with advanced skills in Microsoft Excel;
  4. Experience with cash handling principles and procedures.
  5. Ability to effectively communicate both written and orally with internal and external stakeholders.
  6. Working knowledge of MFIPPA and other relevant legislation.
  7. Demonstrated ability to work in a fast-paced environment, while ensuring accuracy, attention to details and meeting reporting deadlines.
  8. Understanding of 2SLGBTQ communities, anti-racism and anti-oppression and the role that community centres contribute in local neighborhood assets.
  9. Commitment to social justice principles and an understanding of the intersectionality of gender, race, sexuality, and class; this position requires a commitment to and passion for social justice.

POSITION DETAILS

Note

All City of Toronto employees are required to be fully vaccinated against COVID-19 as a condition of hire in accordance with the City’s Mandatory Vaccination Policy. The 519 is a City of Toronto agency. Our employees are considered City employees and must act in accordance with City policy.

Position Status

Full-time, Continuing

Union Status

Union Position – CUPE Local 2998 – Wage Grade 9

Starting Hourly Wage

$26.25/hour starting rate (City of Toronto 2022 Wage Grid for Union Staff) (Range $26.25/hour-$30.40/hour)

Benefits

Enrolled in health, dental, life and disability benefits after completing probation; OMERS pension enrollment from day one.

Hours of Work

40 hours per week, Monday to Friday 9:00 a.m. – 5:30 p.m., some evenings and weekends may be required as needed.

Vacation

3 weeks per year

Location

Due to the nature of the work, this job will be hybrid with the expectation of onsite work at The 519 and some opportunities to work from home.

APPLICATION INSTRUCTIONS

Email your cover letter and resume as one document to Careers@the519.org no later than 4:00 p.m. on Wednesday, July 6, 2022. Please quote Job #22-18 and your name in the cover letter and in the subject line of the email. For example, in the subject line write “Job 22-18 First Name Last Name”. Please also share which pronouns you would like us to use when corresponding with you (directly and within The 519) in your email or your cover letter.

The 519 actively encourages applicants from all equity seeking groups. The 519 embraces diversity and is committed to creating an inclusive workplace. Our goal is to attract, develop, and retain highly talented employees from diverse backgrounds allowing us to benefit from a wide variety of experiences and perspectives. We thank all applicants. No agencies please.

In accordance with Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and the City of Toronto’s Accommodation Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

To apply for this job email your details to careers@the519.org