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Philanthropy Communications Coordinator

  • Contract
  • Full Time
  • Toronto

TO Live

Employment Opportunity

Philanthropy Communications Coordinator
Toronto, Canada

TO Live has a full-time (1 year contract) opportunity in its Development Department in the role of Philanthropy Communications Coordinator. Reporting to the Director of Philanthropy & Sponsorship, the Philanthropy Communications Coordinator will be a vital member of the fundraising team, coordinating all philanthropy communications. The role will also be involved in the institutional giving portfolio, supporting the Director of Philanthropy & Sponsorship to manage institutional donor relationships with foundations and government agencies.

Potential candidates must be First Nations, Inuit or Metis and reside with the GTA.

Must be registered or eligible to register with Miziwe Biik Aboriginal Employment and Training. For applicants to register, please contact to set up an appointment with an employment advisor.


Marketing and Communications Activities (70%)

  • Draft development communications and materials, including grant proposals and reports, donor communications, funding appeals, newsletters, donation and webpages and sponsor proposals.
  • Work with the Director of Philanthropy and Sponsorship to develop and implement Philanthropy’s annual communications plan and communications calendar.
  • Maintain philanthropy webpages and donation pages, and build and deploy email communications.
  • Source story ideas, images, and other content for newsletters, webpages, and social media.
  • Collaborate with Marketing and Communications department to oversee philanthropy social media strategy and write regular posts.
  • Work with external vendors to design and print materials, including proposals, promotional materials, and stewardship materials.

Government and Foundations Relations (30%)

  • Support Director of Philanthropy and Sponsorship with government and foundation outreach and critical stakeholder engagement.
  • Coordinate the grant submission process, including collecting and synthesizing data, completing proposals, tracking, reporting, and corresponding with government and foundations.
  • Liaise with several internal departments, including programming, marketing, and finance, to develop grants and proposals, submit reports, and fulfill recognition requirements.
  • Develop and maintain a pipeline and critical path of prospective funders, grant programs and deadlines, including operating and project grants.
  • Provide relationship management support to non-fundraising staff and cultivate a culture of philanthropy across the organization.


  • Assume additional responsibilities as assigned and actively participate as a broader TO Live team member.
  • Work as a team player promoting a positive and professional work environment and promoting a culture of philanthropy.


  • At least 2 years’ relevant work experience, preferably in development, marketing, communications, or arts administration.
  • Demonstrated ability to communicate effectively, both written and verbally.
  • Excellent attention to detail and organizational skills.
  • Ability to work with diverse constituents, both internally and externally.
  • Ability to learn quickly, take initiative and to work both independently and as part of a new and growing team.
  • Commitment to a career in Development and arts management considered an asset.
  • Potential candidates must be First Nations, Inuit or Metis and reside with the GTA.
  • Must be registered or eligible to register with Miziwe Biik AboriginalEmployment and Training. For applicants to register, please contact to set up an appointment with an employment advisor.


  • Flexibility in hours and schedules and include work on nights and weekends as required
  • Lack of natural light in workplace
  • Travel between TO LIVE venues as required
  • Adhere to the TO Live Health & Safety policies and protocols including Covid vaccine and guidelines.


TO Live is one of Canada’s largest multi-arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Centre. In addition, TO Live presents a full range of performing arts, theatrical and concert events at these venues in both downtown and uptown Toronto. With these two hubs of creativity and content creation, TO Live has a unique place and perspective to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto’s diversity.


Interested applicants should apply through our TO Live careers website at:

No phone calls or emails please. TO Live thanks all applicants in advance. Only those candidates selected for an interview will be contacted.

Together with the Toronto Public Service’s (TPS) initiatives, which TO Lives follows and adheres too, TO Live encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and others who may contribute to fostering innovative ideas and solutions.

We ask that you complete the questions provided as part of the online application to assist us in ensuring our recruitment process and programs are equitable and accessible. Your responses are voluntary and the information that you provide is strictly confidential.

We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.

Date Posted: April 22, 2022
Application Deadline: May 05, 2022
Start Date: As soon as possible

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